DFI-Bkg 74.07(1)(g)(g) A master alphabetical listing by name and address of every creditor or forwarder with whom the licensee engages in the business of collecting accounts. DFI-Bkg 74.07(1)(h)(h) A record of all unused prepaid collection transmittals or listing forms sold, setting forth all of the following: DFI-Bkg 74.07(1)(h)2.2. Date, number or quantity and price of transmittals or listing forms sold each client or purchaser. DFI-Bkg 74.07(1)(i)(i) After the bank statement has been reconciled each month, cancelled checks together with voided or unused checks, adequately explained, shall be filed in numerical order. The division may approve records and procedures which vary from these requirements if adequate information is available for examination purposes. DFI-Bkg 74.07(1)(j)(j) A roster of all collectors and solicitors employed by the licensee. The list shall be updated and accurate at all times and set forth all of the following: DFI-Bkg 74.07(1)(j)1.1. The individual’s first and last name, home address, and indication of whether the individual works from the individual’s residence. DFI-Bkg 74.07(1)(j)2.2. The first and last name of any alias that is used by the individual, the date the individual started to use the alias, and, if applicable, the date the individual stopped using the alias. DFI-Bkg 74.07(1)(j)4.4. The date the individual’s employment with the licensee was terminated, if applicable. DFI-Bkg 74.07(2)(a)(a) Whenever a payment is received from a debtor, forwardee or other person, a receipt showing the date the payment was received shall be prepared and furnished to the debtor except when other positive evidence of a receipt is available. DFI-Bkg 74.07(2)(b)(b) All manually prepared receipts shall be prepared at least in duplicate, be prenumbered by the printer, be used in consecutive numerical order and be retained in numerical sequence in the office. DFI-Bkg 74.07(2)(c)(c) All receipts shall show the name and address of the licensee, the amount and date paid, the name of the creditor or creditors, and the name or initials of the collector or person accepting the payment. DFI-Bkg 74.09DFI-Bkg 74.09 Licensee shall furnish report to creditor on written request. Every licensee shall furnish within 30 days after written request from the creditor or forwarder, a written report upon accounts received from such creditor or forwarder. The report shall include for each account the name of the debtor, the account number, the original amount of the account placed for collection, the uncollected balance due and the date of last payment by the debtor. DFI-Bkg 74.09 HistoryHistory: CR 06-045: cr. Register September 2006 No. 609, eff. 10-1-06. DFI-Bkg 74.10DFI-Bkg 74.10 Procedure for return or cancellation of accounts. DFI-Bkg 74.10(1)(a)(a) The written request of a creditor or forwarder for the return of any account not in the actual process of collection shall be complied with by the licensee in writing within a reasonable length of time, but not in any event to exceed 30 days; the cancellation and return shall consist of listing the account by name of debtor, the original amount of the account placed for collection, the uncollected balance due and the date of last payment by the debtor. In addition, all valuable papers furnished by the creditor or forwarder in connection with the account shall be returned. DFI-Bkg 74.10(1)(b)(b) A creditor may waive its right to have returned to it the valuable papers that were furnished to the licensee when the account was listed. Such waiver must be in writing, be dated on or after the date the creditor requests the return of its accounts under par. (a), and must be maintained in the office of the agency. DFI-Bkg 74.10(1)(c)(c) A licensee may not contract for or assess a fee, commission, or any other charge to a creditor for returning any account to the creditor that is not in the actual process of collection, other than a contracted fee for reasonable costs incurred by the licensee for each account placed in error by the creditor. DFI-Bkg 74.10(2)(2) Cancellation and return of accounts and valuable papers upon termination of license. DFI-Bkg 74.10(2)(a)(a) In this subsection, “terminated,” with respect to a license, includes a license that is surrendered, revoked, or expired. DFI-Bkg 74.10(2)(b)(b) Whenever the license of a collection agency is terminated, all accounts and any valuable papers which have been given to the agency in connection with any accounts placed with it for collection shall be returned to the person placing the account for collection within 5 days of the termination of the license unless upon written application an extension of time is granted by the division. All agreements between the collection agency and the creditor or forwarder are automatically cancelled as of the date on which the license is terminated. All debtor payments received after the date on which the license is terminated shall be immediately forwarded in full to the applicable creditor without the collection agency retaining any fee or commission. If any of the accounts that have been placed for collection are in the hands of attorneys at the time of the termination of the license, such attorneys shall immediately be notified by the collection agency to thereafter correspond, remit and be solely responsible to the person placing the accounts with the collection agency unless the creditor has authorized a successor or other licensee to continue to collect the accounts. In the case of death of the sole owner or a partner, all accounts shall be returned within a reasonable period of time, but in any event not to exceed 120 days. DFI-Bkg 74.10(3)(3) Procedure for canceling and returning accounts when license is terminated. Section 218.04 (6) (c), Stats., sets forth the procedure to be followed before discontinuing business. An affidavit shall be furnished to the division that s. 218.04 (6) (c) 1., 2. and 3., Stats., have been complied with. In addition to the affidavit, it is necessary within 10 days to furnish the division with a copy of the letter to each creditor, forwarder or forwardee showing the name of the debtor, the original amount of the account placed with the agency for collection, the present uncollected balance, the date of last payment and if a remittance is due, the number and the amount of the remittance check. Approved forms and procedures to be followed are to be obtained from the division before the license is terminated. DFI-Bkg 74.10(4)(a)(a) Waiver. The division may waive the requirements of subs. (2) and (3) under any of the following circumstances: