DFI-Bkg 74.07(1) (1) Records to be maintained. Every licensee shall maintain in the principal licensed office adequate records which shall include all of the following:

DFI-Bkg 74.07(1)(a) (a) A daily collection record or cash receipt journal in which all collections are recorded and allocated as to total collections, setting forth all of the following:

DFI-Bkg 74.07(1)(a)1. 1. The amount credited to principal, interest, and other charges, such other charges to include non-sufficient fund fees assessed by the creditor, any fees permitted and collected pursuant to s. DFI-Bkg 74.11 (2) (b) to (d), attorney’s fees and court costs.

DFI-Bkg 74.07(1)(a)2. 2. The amount due creditors or forwarders.

DFI-Bkg 74.07(1)(a)3. 3. The amount retained as commission or commission paid to forwardees.

DFI-Bkg 74.07(1)(a)4. 4. Paid directs reported and paid direct commissions received.

DFI-Bkg 74.07(1)(a)5. 5. The debtor’s name.

DFI-Bkg 74.07(1)(a)6. 6. The date of collection.

DFI-Bkg 74.07(1)(a)7. 7. The creditor’s name or a code that identifies the creditor.

DFI-Bkg 74.07(1)(b) (b) A record consisting of asset and liability accounts including a continuous record of all physical assets such as furniture, fixtures and office equipment.

DFI-Bkg 74.07(1)(c) (c) A record of income and expenses.

DFI-Bkg 74.07(1)(d) (d) A record of each debtor’s account shall be maintained consisting of all of the following:

DFI-Bkg 74.07(1)(d)1. 1. The name and address of the debtor, creditor, forwarder and forwardee if the account has been forwarded.

DFI-Bkg 74.07(1)(d)2. 2. The original amount listed, the principal amount owing and, if available, the date of the last credit or debit.

DFI-Bkg 74.07(1)(d)3. 3. The amount of interest, cost of legal action instituted, or other charges, if any, and a description thereof.

DFI-Bkg 74.07(1)(d)4. 4. The amount and date of each payment made by the debtor allocating moneys paid to the amount owing, interest, costs and other charges.

DFI-Bkg 74.07(1)(d)5. 5. The current balance due.

DFI-Bkg 74.07(1)(e) (e) Check stubs or transaction registers that disclose all debits to the trust and operating accounts. These stubs or transaction registers shall include all of the following:

DFI-Bkg 74.07(1)(e)1. 1. The date of the check or electronic debit.

DFI-Bkg 74.07(1)(e)2. 2. The name of the payee.

DFI-Bkg 74.07(1)(e)3. 3. The amount of the check or electronic debit.

DFI-Bkg 74.07(1)(e)4. 4. The check number, reference number or indication that there is no check number because remittance was made electronically.

DFI-Bkg 74.07(1)(f) (f) A list of all outstanding trust accounts checks, sorted by account and the date the check was written. The list shall include the date the check was written, the check number, the amount of the check, and the payee.

DFI-Bkg 74.07(1)(g) (g) A master alphabetical listing by name and address of every creditor or forwarder with whom the licensee engages in the business of collecting accounts.

DFI-Bkg 74.07(1)(h) (h) A record of all unused prepaid collection transmittals or listing forms sold, setting forth all of the following:

DFI-Bkg 74.07(1)(h)1. 1. Name and address of the client or purchaser.

DFI-Bkg 74.07(1)(h)2. 2. Date, number or quantity and price of transmittals or listing forms sold each client or purchaser.

DFI-Bkg 74.07(1)(h)3. 3. Number and date client or purchaser used transmittals or listing forms.

DFI-Bkg 74.07(1)(i) (i) After the bank statement has been reconciled each month, cancelled checks together with voided or unused checks, adequately explained, shall be filed in numerical order. The division may approve records and procedures which vary from these requirements if adequate information is available for examination purposes.