Ins 4.10(7)(a)(a) The governing committee shall meet as often as may be required to perform the general duties of the administration of the Plan or on the call of the commissioner. Six members of the committee present or by proxy shall constitute a quorum. Members of the committee who choose to appoint a proxy shall give a written proxy to the person elected to act as proxy. The written proxy shall then be filed with the governing committee, thus ensuring the validity of the proxy’s actions as the governing committee performs its duties. Ins 4.10(7)(b)(b) The governing committee shall be empowered to appoint a manager, who shall serve at the pleasure of the committee, to budget expenses, levy assessments, disburse funds, and perform all other duties of the Plan. The adoption of or substantive changes in pension plans or employee benefit programs for the manager and staff shall be subject to approval of the governing committee. Ins 4.10(7)(c)(c) The governing committee may designate, with the approval of the commissioner, a rate service organization as defined in s. 625.02 (2), Stats., to make inspections as required under the Plan and to perform such other duties as may be authorized by the governing committee. Ins 4.10(7)(d)(d) The manager shall annually prepare an operating budget which shall be subject to approval of the governing committee. Ins 4.10(7)(e)(e) The governing committee shall submit to the commissioner periodic reports setting forth information as the commissioner may request. Ins 4.10(7)(f)(f) The governing committee shall separately code all policies written by the Plan so that appropriate records may be compiled for purposes of performing loss prevention and other studies of the operation of the Plan. Ins 4.10(7)(g)(g) The governing committee shall authorize the manager to file rates, surcharge schedules and forms for prior approval by the commissioner. Ins 4.10(7)(h)(h) The governing committee shall prepare such agreements and contracts as may be necessary for the execution of this section consistent with its provisions. Ins 4.10(8)(a)(a) There shall be an annual meeting of the insurers on a date fixed by the governing committee at which time members may be chosen under sub. (6) (b) 1., 2. and 4. Ins 4.10(8)(b)(b) A special meeting shall be called within 40 days by the governing committee after receipt of a written request from any 10 insurers, not more than one of which may be in a group under the same management or ownership. Ins 4.10(8)(c)(c) The time and place of all meetings shall be reasonable. Twenty days’ notice of an annual or special meeting shall be given in writing by the governing committee to all insurers as defined by sub. (3) (d). Six members present in person or by proxy shall constitute a quorum. Voting by proxy shall be permitted. Ins 4.10(8)(d)(d) Any matter not inconsistent with the law or this section may be proposed and voted upon at any special meeting of the committee. Notice of any such proposal shall be mailed to each insurer not less than 20 days prior to the final date fixed by the committee for voting thereon. Ins 4.10(9)(a)(a) Any person having an insurable interest in an eligible risk under sub. (4) (a), and who has received within the last 6 months a notice of rejection or cancellation from an insurer, may apply for insurance by the Plan. The notice of rejection or cancellation shall accompany the application. Ins 4.10(9)(b)(b) An inspection need not be made if the governing committee determines that insurance can be provided for specified classes of risks on the basis of representations of the applicant or the insurance agent. Ins 4.10(9)(c)(c) The Plan may bind coverage. The Plan may wait until receipt of the inspection report or receipt of additional underwriting information before determining whether to bind coverage. Ins 4.10(10)(a)(a) The inspection by the Plan shall be without cost for the applicant. Ins 4.10(10)(b)(b) The manner and scope of the inspection shall be prescribed by the Plan with the approval of the commissioner. Ins 4.10(10)(c)(c) An inspection report shall be made for each property inspected covering pertinent structural and occupancy features as well as the general condition of the building and surrounding structures. Representative photographs may be taken during the inspection to indicate the pertinent features of building, construction, maintenance, occupancy, and surrounding property. Ins 4.10(10)(e)(e) After the inspection, a copy of the completed inspection report and any relevant photographs shall be kept on file by the Plan. The report shall include a description of any deficient physical condition charges proposed by the inspector. A copy of the inspection report shall be made available to the applicant or agent upon request. Ins 4.10(11)(11) Procedure after inspection and receipt of application. Ins 4.10(11)(a)(a) After receipt of the application, the inspection report, and any additional underwriting information requested from the applicant, and the application, the Plan shall within 5 business days complete and send to the applicant an action report advising him or her of one of the following: Ins 4.10(11)(a)1.1. That the risk is acceptable. If the inspection reveals substandard conditions, appropriate charges may be imposed but the report shall specify the improvements necessary for removal of each such charge. Ins 4.10(11)(a)2.2. That the risk is declined unless reasonable improvements noted in the action report are made by the applicant and confirmed by reinspection. Ins 4.10(11)(a)3.3. That the risk is declined because it fails to meet reasonable underwriting standards as set forth in sub. (12) or (13). Reasonable underwriting standards as set forth in sub. (12) or (13) shall not include neighborhood or area location or any environment hazard beyond the control of the property owner. Ins 4.10(11)(b)(b) If the risk is accepted, the action report shall advise the applicant of: