Adm 20.05(6) (6) The selection committee shall keep the minutes of the selection committee meeting and shall record the name of the architects/engineers considered for each project and the action taken by the selection committee and justification supporting the selection committee recommendations.

Adm 20.05(7) (7) The secretary of the department, or the secretary’s designee, shall consider the selection committee’s recommendations, and inform the selection committee of the approval or disapproval of the recommended architect/engineer.

Adm 20.05(8) (8) The department shall repeat the selection process if the secretary of the department, or the secretary’s designee, does not accept the selection committee’s recommendations.

Adm 20.05(9) (9) When the selection of an architect/engineer has been finalized, the department shall establish a time and date for the architect/engineer to meet with the department’s designated representative to negotiate a contract. If negotiations with the selected architect/engineer firm do not reach consensus, negotiations may be initiated with the second qualified architect/engineer firm as determined by the selection committee.

Adm 20.05(10) (10) The department shall post the results of the selection on the department’s official website.

Adm 20.05(11) (11) If at any time during the selection process the department determines submitted materials misrepresent qualifications, the department may reject the letter of interest of a recommended architect/engineer.

Adm 20.05 Note Note: The Wisconsin Department of Administration Division of State Facilities official website is www.doa.state.wi.us/dsf. Forms, publications and information regarding architect/engineer selection and proposed projects may be obtained from this website.

Adm 20.05 History History: Cr. Register, August, 1979, No. 284, eff. 9-1-79; CR 05-069: r. and recr. Register May 2006 No. 605, eff. 6-1-06.

Adm 20.06 Adm 20.06 Selection by advertisement.

Adm 20.06(1) (1) For all projects having an estimated project cost of 5,000,000 or more, an invitation for architects/engineers to submit proposals for consideration by the selection committee, shall be published in a class 2 notice under ch. 985, Stats., in the official state newspaper. The notice shall contain as a minimum the following information:

Adm 20.06(1)(a) (a) Project title and location.

Adm 20.06(1)(b) (b) Identity of owner.

Adm 20.06(1)(c) (c) Architect/engineer qualification requirements.

Adm 20.06(1)(d) (d) Description of services required.

Adm 20.06(1)(e) (e) Project description, estimated project budget and schedule.

Adm 20.06(1)(f) (f) Location where proposals will be received and the date and time receipt of proposals will close.

Adm 20.06(1)(g) (g) Criteria used in ranking architects/engineers to qualify for the interview process.

Adm 20.06(1)(h) (h) Other information pertinent to the solicitation regarding the qualifications of the architect/engineer firm.

Adm 20.06(2) (2) In addition to the class 2 notice required in sub. (1), the department may solicit and advertise for proposals by, but not restricted to, either or both of the following methods:

Adm 20.06(2)(a) (a) An invitation for proposals may be placed in trade publications, or newspapers within the locale of the project, which would have the potential of reaching prospective architects/engineers.

Adm 20.06(2)(b) (b) An invitation for proposal may be mailed directly to potential architects/engineers, if such measure is deemed necessary to assure an adequate number of interested architects/engineers available for consideration by the selection committee.

Adm 20.06 History History: Cr. Register, August, 1979, No. 284, eff. 9-1-79; CR 05-069: am. (1) (intro.), r. and recr. (1) (c) and (e), cr. (1) (g) and (h) Register May 2006 No. 605, eff. 6-1-06.

Adm 20.07 Adm 20.07 Eligibility and qualification review.

Adm 20.07(1) (1) Proposals received from architects/engineers will be opened by the selection committee after the date and time set forth in the advertisement.

Adm 20.07(2) (2) The first phase of the review shall be directed to establishing eligible architects/engineers, as defined in s. Adm 20.02 (4), by screening the information provided in the architects/engineers data record form submitted with each proposal.

Adm 20.07(3) (3) Proposals submitted by those architects/engineers meeting eligibility criteria shall then be reviewed for the following qualification criteria:

Adm 20.07(3)(a) (a) Past performance on projects for which the architect/engineer has been responsible.

Adm 20.07(3)(b) (b) Production capabilities.

Adm 20.07(3)(c) (c) Current workload of state projects under contract by the architect/engineer.