DCF 52.12(10)(c) (c) Retention. A center shall maintain the personnel file of each staff member for 5 years after the date on which the staff member terminates employment with the center.

DCF 52.12(11) (11) Staff housing. A residential care center may not house children of staff with residents.

DCF 52.12 History History: Cr. Register, February, 2000, No. 530, eff. 9-1-00; corrections in (2) (f), (3) (b) 3., (d), (5) (b) 4., (e) and (10) (a) 11. made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635; EmR1106: emerg. cr. (5) (cm), (11), eff. 9-16-11; CR 11-026: am. (3) (e), (5) (c) 6., cr. (5) (cm), (11) Register December 2011 No. 672, eff. 1-1-12; CR 14-054: am. (8) (b) Register April 2015 No. 712, eff. 5-1-15; EmR1633: emerg. cr. (5) (gm), (10) (a) 12., eff. 11-18-16; CR 16-051: cr. (5) (gm), (10) (a) 2. Register July 2017 No. 739, eff. 8-1-17; correction in (12) (c) 3. a. made under s. 35.17, Stats., Register September 2017 No. 741; correction in (3) (b) 3., (d) made under s. 13.92 (4) (b) 7., Stats., Register March 2018 No. 747; CR 21-107: am. (6) (a) 4. Register June 2022 No. 798, eff. 7-1-22.

DCF 52.13 DCF 52.13 Administrative records.

DCF 52.13(1) (1) Types of records. A licensee shall assemble and maintain all of the following administrative records:

DCF 52.13(1)(a) (a) A document describing the governing structure of the center and, if they exist, the charter, articles of incorporation and by-laws of the governing body.

DCF 52.13(1)(b) (b) The names and positions of persons authorized to sign agreements and submit official documentation concerning the center to the department.

DCF 52.13(1)(c) (c) The table of organization and staffing schedules for the center as required under s. DCF 52.11 (1) and (2).

DCF 52.13(1)(d) (d) Audit reports required under s. DCF 52.11 (6), retained for 5 years.

DCF 52.13(1)(e) (e) Incident reports under s. DCF 52.11 (12) of a fire or other disaster, retained for 5 years.

DCF 52.13(1)(f) (f) Copies of general and professional liability insurance policies required under s. DCF 52.11 (15).

DCF 52.13(1)(g) (g) The list required under s. DCF 52.12 (8) (a) 1. of all external professional service providers the center uses.

DCF 52.13(1)(h) (h) Personnel records under s. DCF 52.12 (10), retained for 5 years after the employee leaves the center.

DCF 52.13(1)(i) (i) The center’s program statement and operating plan and updates to it required under s. DCF 52.41 (1), and as otherwise required under s. DCF 52.58 (3) or 52.59 (4), as well as copies of current written policies and procedures otherwise required by this chapter.

DCF 52.13(1)(j) (j) Menus for the last 30 days as required under s. DCF 52.44 (3) (b).

DCF 52.13(1)(k) (k) Driver records required under s. DCF 52.47 (4) for center drivers.

DCF 52.13(1)(L) (L) Documentation required under s. DCF 52.44 (4) (d) of annual in-service training of food service personnel.

DCF 52.13(1)(m) (m) Copy of vehicle insurance liability policy required under s. DCF 52.47 (6) (a) 1. and vehicle safety inspection forms required under s. DCF 52.47 (6) (a) 1.

DCF 52.13(1)(n) (n) Police accident reports under s. DCF 52.47 (7).

DCF 52.13(1)(o) (o) Reports of building inspections required under s. DCF 52.51 (1) (b) and construction approvals required under s. DCF 52.51 (1) (c), retained for 5 years.

DCF 52.13(1)(p) (p) Records of fire drills, center fire inspections, smoke detector tests and sprinkler system inspections required under s. DCF 52.55 (2) (b), (3), (4) (c) and (7) and annual heating system inspection and service reports required under s. DCF 52.56 (2) (b), retained for 5 years.

DCF 52.13(1)(q) (q) Water sample test results under s. DCF 52.56 (1) and records of tornado practice exercises required under s. DCF 52.56 (23) (c), retained for 5 years.

DCF 52.13(1)(r) (r) Copies of all need determination documentation and approvals within the past 5 years under s. DCF 52.61.

DCF 52.13(2) (2) Records maintained on-site. The administrative records listed under sub. (1) (c), (e), (g) to (k), (n), (p) and (q) shall be maintained on-site at the center location to which they apply.

DCF 52.13 History History: Cr. Register, February, 2000, No. 530, eff. 9-1-00; corrections in (1) (c) to (r) made under s. 13.92 (4) (b) 7., Stats., Register November 2008 No. 635.

subch. III of ch. DCF 52 Subchapter III — Admission, Treatment and Planning and Discharge

DCF 52.21 DCF 52.21 Admission.

DCF 52.21(1) (1) Policies and procedures. A center shall have written resident admission policies and procedures that describe the primary presenting problems and range of behaviors of residents which the center will treat and center procedures for admitting a resident. Before a prospective resident is admitted to a center, center professional staff shall evaluate the needs of the prospective resident using information and procedures described in the agency program statement and operating plan and determine whether the center is able to meet the identified needs of the prospective resident.

DCF 52.21(2) (2) Admission screening report. Center professional staff shall complete a written, dated and signed admission screening report on a resident which includes a preadmission review and identification of the prospective resident’s primary presenting problems and a statement recommending reasons for or against admission based on the ability of the center to meet the prospective resident’s needs.