DCF 52.12(6)(a) (a) A center shall provide for appropriate supervision of staff as follows:

DCF 52.12(6)(a)1. 1. There shall be at least one full-time equivalent social work case work supervisor as described under sub. (1) (a) 2. for no more than 8 full-time resident services case manager staff under sub. (1) (a) 3.

DCF 52.12(6)(a)2. 2. There shall be at least one full-time equivalent resident care worker supervisor as described under sub. (1) (a) 4. for no more than 8 full-time equivalent resident care workers under sub. (1) (a) 5.

DCF 52.12(6)(a)3. 3. The center director or professional designee shall supervise the remaining staff and consultant and service staff under subs. (1) and (2) (i).

DCF 52.12(6)(a)4. 4. The center director shall ensure that when a supervisor is absent, each staff member supervised by that person knows to whom the staff member reports.

DCF 52.12(6)(b) (b) Staff supervision shall include both of the following:

DCF 52.12(6)(b)1. 1. A written performance review and assessment of a staff member at least once in the staff person’s first 6 months with the center and annually thereafter.

DCF 52.12(6)(b)2. 2. Filing a copy of the performance review and assessment and any written response of the staff person to it in the staff person’s personnel record.

DCF 52.12(7) (7) Volunteers and student interns. A center that accepts unpaid college students on field placement or volunteers to provide services to residents shall do all of the following:

DCF 52.12(7)(a) (a) Verify the individual’s qualifications to work with residents through character reference checks and background verification and a signed statement under sub. (3) (b) and (c), a caregiver background records check under sub. (3) (d) and a physician’s statement under sub. (3) (e).

DCF 52.12(7)(b) (b) Maintain a list of volunteers and students on field placement working in the center and have a written description of the job responsibilities of each. The center shall provide a copy of a particular student’s or volunteer’s job responsibilities to the student or volunteer. The description shall include the following:

DCF 52.12(7)(b)1. 1. A statement of the purpose of the student’s or volunteer’s involvement, role and responsibilities.

DCF 52.12(7)(b)2. 2. Identification of a staff member meeting, at minimum, the requirements under sub. (2) for a resident care worker who will supervise the student or volunteer.

DCF 52.12(7)(b)3. 3. An indication of the extent to which the student or volunteer will be able to contribute to development of a resident’s service plan or plan progress reviews.

DCF 52.12(7)(c) (c) Orient students and volunteers on subjects listed under sub. (5) (b) before permitting them to work with residents.

DCF 52.12(7)(d) (d) Have each student or volunteer sign a department-provided statement acknowledging the student or volunteer’s responsibility for reporting any suspected child abuse and neglect under sub. (9) and for maintaining confidentiality of resident record information in accordance with s. 48.78 or 938.78, Stats., and s. 51.30, Stats.

DCF 52.12(7)(e) (e) Maintain a personnel record on each student and volunteer. The record shall contain the documentation required in this subsection. The center shall maintain the record for 5 years after last date of service.

DCF 52.12(7)(f) (f) Follow a policy of not using volunteers or students to replace staff required under sub. (1).

DCF 52.12(8) (8) External professional services.

DCF 52.12(8)(a) (a) A center may contract for or otherwise arrange for professional services not provided by the center when necessary for implementation of a resident’s treatment plan. If a center does contract for or otherwise arrange for external professional services, the center shall do all of the following:

DCF 52.12(8)(a)1. 1. Maintain a list of all external professional service providers.

DCF 52.12(8)(a)2. 2. Require that each external professional service provider have the appropriate license or certification.

DCF 52.12(8)(a)3. 3. Require that each external professional service provider provide written reports to the center on the resident’s progress.

DCF 52.12(8)(b) (b) A center arranging for an outside specialist or consultant to treat or advise about treating a dysfunctional behavior or condition of a resident shall notify the resident’s placing person or agency in writing if the outside specialist or consultant states that the resident needs follow-along and support services. The center shall inform the placing person or agency of specialist or consultant recommendations for the resident including the needs, types of follow-along or support services and the amount of recommended time needed for those efforts. Center staff shall document the recommendations and notification in the resident’s treatment record.

DCF 52.12(9) (9) Child abuse and neglect reporting.

DCF 52.12(9)(a) (a) A center shall at all times protect residents from abuse or neglect.

DCF 52.12(9)(b) (b) A center shall require each staff member, student intern and volunteer to read and sign a statement provided by the department which describes the individual’s responsibility to report suspected child abuse or neglect as required under s. 48.981 (2) and (3), Stats.

DCF 52.12 Note Note: Form number CFS2172, Residential Care Center Child Abuse and Neglect Reporting and Confidentiality Responsibilities, is available in the forms section of the department website at http://dcf.wisconsin.gov or by writing or calling any field office listed in Appendix D.

DCF 52.12(9)(c) (c) A center shall have written policies and procedures for reporting to the appropriate local county social or human services department or law enforcement agency when there is reasonable cause to suspect that a child has been abused or neglected. The policies and procedures shall include: