DHS 157.45(7)(7) Records of inspection and maintenance of radiation machines, radiographic exposure devices, transport and storage containers, associated equipment, source changers and survey instruments.

DHS 157.45(7)(a)(a) A licensee or registrant shall maintain records specified in s. DHS 157.41 of equipment problems found in daily checks and quarterly inspections of radiation machines, radiographic exposure devices, transport and storage containers, associated equipment, source changers and survey instruments and retain each record for 3 years after it is made.

DHS 157.45(7)(b)(b) The record shall include the date of check or inspection, name of inspector, equipment involved, any problems found and what repair and maintenance, if any, was performed.

DHS 157.45(8)(8) Records of alarm system and entrance control checks at permanent radiographic installations. A licensee or registrant shall maintain records of alarm system and entrance control device tests required by s. DHS 157.42 and retain each record for 3 years after it is made.

DHS 157.45(9)(9) Records of training and certification.

DHS 157.45(9)(a)1.1. Records of training of each radiographer and each radiographer’s assistant. The record shall include radiographer certification documents and verification of certification status, copies of written tests, dates of oral and practical examinations, the names of individuals conducting and receiving the oral and practical examinations and a list of items tested and the results of the oral and practical examinations.

DHS 157.45(9)(a)2.2. Records of continuing education safety training and semi-annual inspections of job performance for each radiographer and each radiographer’s assistant. The records shall list the topics discussed during the safety training, the dates the continuing education safety training was conducted and names of the instructors and attendees. For inspections of job performance, the records shall also include a list showing the items checked and any non-compliance observed by the radiation safety officer or designee.

DHS 157.45(10)(10) Copies of operating and emergency procedures. A licensee or registrant shall maintain a copy of current operating and emergency procedures until the department terminates the license or registration. Superseded material shall be retained for 3 years after the change is made.

DHS 157.45(11)(11) Records of personnel monitoring. A licensee or registrant shall maintain all the following exposure records as specified in s. DHS 157.44 (6):

DHS 157.45(11)(a)(a) Direct reading dosimeter readings and yearly operability checks required by s. DHS 157.44 (6) (b) and (c) for 3 years after the record is created.

DHS 157.45(11)(d)(d) Records of estimates of exposures as a result of off-scale personal direct reading dosimeters or lost or damaged film badges, TLD’s or similar approved devices until the department terminates the license or registration.

DHS 157.45(12)(12) Records of radiation surveys. A licensee shall maintain a record of each exposure device survey conducted before the device is placed in storage as specified in s. DHS 157.44 (7) (c). Each record shall be maintained for 3 years after it is made.

DHS 157.45(13)(13) Form of records. Each record required by this subchapter shall be legible throughout the specified retention period. The record may be the original, a reproduced copy, microform, or electronic storage provided the copy or microform is authenticated by authorized personnel and the microform or electronic copy is capable of reproducing a clear reproduction throughout the required retention period. Records, such as letters, drawings and specifications, shall include all pertinent information, such as stamps, initials and signatures. A licensee or registrant shall maintain adequate safeguards against tampering with and loss of records.

DHS 157.45(14)(14) Location of documents and records. A licensee or registrant shall maintain copies of all the following documents:

DHS 157.45(14)(a)(a) Records required by this subchapter and other applicable subchapters at the location specified in s. DHS 157.13 (6) (k).

DHS 157.45(14)(b)(b) Current copies of the following, sufficient to demonstrate compliance, at each applicable field station and each temporary jobsite:

DHS 157.45(14)(b)6.6. Records of direct reading dosimeters such as pocket dosimeters or electronic personal dosimeters readings as required under sub. (11).