DCF 201.038(5)(b)3.3. Any discounts or scholarships that are available to parents, and any discounts or scholarships that the parent is receiving. DCF 201.038(5)(b)6.6. Payment expectations for the child’s anticipated and unanticipated absences and the provider’s closure dates. DCF 201.038(5)(c)(c) A provider shall retain a copy of each current written payment agreement at the location where child care is provided. DCF 201.038(5)(d)(d) A provider shall retain a copy of an expired written payment agreement for at least 3 years after the child’s last day of attendance. The agreement shall be kept at a location where it can be made available to the department within 24 hours. DCF 201.038 NoteNote: DCF-F-5224, Provider/Parent Child Care Payment Agreement, is a voluntary form that a provider may use to comply with this subsection.
DCF 201.038(6)(6) Nondiscrimination. A provider may not charge a parent that receives a child care subsidy a higher child care price than a private pay parent is charged for a similar amount of child care, unless the difference is due to the children being in different age ranges under s. DCF 201.06 (1) (b) or a child’s special needs under s. DCF 201.06 (7). DCF 201.038(7)(7) Confidentiality. A provider may not do any of the following: DCF 201.038(7)(a)(a) Require a parent to disclose the balance in the parent’s child care subsidy account. DCF 201.038(7)(b)(b) Require a parent to provide the parents EBT card, account number, or personal identification number to the provider. DCF 201.038(7)(c)(c) Possess a photocopy, photo, or other image of a parent’s EBT card. DCF 201.038(7)(d)(d) Possess a parent’s subsidy account number or personal identification number. DCF 201.038(8)(8) Inactive assistance group. A child care provider shall notify the local child care administrative agency if the child of a parent who receives a child care subsidy has not attended within the previous 30 days. DCF 201.038 HistoryHistory: EmR1709: emerg. cr., eff. 5-4-17; CR 17-033: cr. Register January 2018 No. 745, eff. 2-1-18; EmR1801: emerg. cr. (5) to (8), eff. 3-11-18; CR 17-099: cr. (5) to (8) Register July 2018 No. 751, eff. 8-1-18;correction in (5) (d) made under s. 35.17, Stats., and correction in (6) made under s. 13.92 (4) (b) 7., Stats., Register July 2018 No. 751; CR 18-088: am. (8) (title) Register July 2019 No. 763, eff. 8-1-19; correction in (1) (c) made under s. 13.92 (4) (b) 7., Stats., Register March 2020 No. 771; EmR2314: cr. (1m), (5) (b) 9., eff. 10-1-23; CR 23-016: cr. (1m), (5) (b) 9. Register January 2024 No. 817, eff. 2-1-24. DCF 201.039(1)(a)(a) Eligibility determination and redeterminations. Following a parent’s initial eligibility determination and annual redeterminations, the child care administrative agency shall do all of the following: DCF 201.039(1)(a)1.1. Assess the assistance group’s child care needs and determine the number of hours of child care for which the parent may receive a subsidy. DCF 201.039(1)(b)(b) Duration of authorizations. When a child care administrative agency issues a new authorization or the agency extends an existing authorization, the end date of the authorization shall be the earlier of the following: DCF 201.039(1)(b)1.1. The date of an expected change that may affect the assistance group’s child care needs during the parent’s 12-month eligibility period. DCF 201.039(1)(c)(c) Required new assessment and authorization during a parent’s 12-month eligibility period. During a parent’s 12-month eligibility period, the child care administrative agency shall assess an assistance group’s child care needs and issue a new authorization based on the assessment at all of the following times: