I, ________ ________, [swear or affirm] that I will support the constitution of the United States and the constitution of the state of Wisconsin, and will faithfully and impartially discharge the duties of the office of ________ [insert title of office] to the best of my ability. So help me God.
Note: If it is desired to administer the official oath orally in addition to the written oath prescribed above, it shall be in substantially the above form.
OFFICIAL BOND
STATE OF WISCONSIN
Town of ________
________ County
We, the undersigned, jointly and severally, undertake and agree that ________ ________, who has been [elected or appointed] to the office of ________ [insert title of office], will faithfully discharge the duties of the office according to law, and will pay to the parties entitled to receive the same, such damages, not exceeding in the aggregate ____ dollars, as may be suffered by them in consequence of the failure of ________ to discharge the duties of the office.
Dated this ______ day of ________, 20__.
[Signature of principal]
The Wisconsin Towns Association has developed a sample ordinance to adopt the Wisconsin municipal records schedule. Electronic copies of the sample ordinance may be found in the Ordinances and Resolutions section of the Information Library of the Town Association website at:
STATE OF WISCONSIN
Town of ________
________ County
The office of ________ in the Town of ________, ________ County, Wisconsin, [being vacant or the term of, ________ ________, the former office holder, having expired], ________ ________, as successor officer to ________ ________ by this written notice to the former officer, demands that the former officer, or his or her agent, deliver to ________ ________, as successor officer, by________ ___, 20__, all official property, records, and things belonging to the above-noted office, then in the custody of the former officer, or his or her agent. Upon delivery of the property, records, or things to the successor officer at ________, who shall provide a written receipt therefor to the former officer who shall immediately file the receipt with the clerk of the Town of ________.
This notice to be served my mail or by personal service upon the former officer.
Dated this ______ day of ________, 20__.
[Signature of successor officer]
STATE OF WISCONSIN
Town of ________
________ County
The Town Board of the Town of ________, ________ County, Wisconsin, having enacted an ordinance for the destruction of obsolete public records does, by this resolution, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, resolves and orders as follows:
The town clerk shall inform the State Historical Society of Wisconsin that the Town of ________ will destroy certain obsolete public records at a date more than 60 days after service of this notice upon the State Historical Society. The records to be destroyed are described as follows:
1. [Title of Records]
2. [Years Covered by Records]
3. [Volume of Records, if applicable]
The town clerk shall properly post or publish this resolution as required under
s. 60.80, Wis. stats.
Adopted this ______ day of ________, 20__.
[Signatures of town board]
Attest: [Signature of town clerk]
STATE OF WISCONSIN
Town of ________
________ County
The Town Board of the Town of ________, ________ County, Wisconsin, has the specific authority under
s. 19.34, Wis. stats., to adopt this ordinance.
This ordinance, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, adopts the attached Notice of Records Access, which, pursuant to
s. 19.34 (1), Wis. stats., contains a description of the town's organization and the established times and places at which, the legal custodian from whom, and the methods whereby the public may obtain information from and access to records in the town's custody, make requests for town records, or obtain copies of town records, and the costs thereof, and the attached to this ordinance is so adopted. [attach to the ordinance a copy of the completed form:
The town clerk shall prominently display and make available for inspection and copying at the town offices copies of the Notice of Records Access, for the guidance of the public
This ordinance is effective on [publication or posting or ________ ___, 20__ a specific date after the date of publication or posting date allowing adequate time for erection of signs.]
The town clerk shall properly post or publish this ordinance as required under
s. 60.80, Wis. stats.
Adopted this ________ day of ________ 20__.
[Signatures of town board]
Attest: [Signature of town clerk]
STATE OF WISCONSIN
Town of ________
________ County
The clerk of the Town of ________, ________ County, Wisconsin, by this notice states that the clerk of the Town of ________ has been designated under
s. 19.33, Wis. stats., as the legal custodian of records for the Town of ________, except that elected officials are the custodians of their own records of office and chairpersons of committees of elected officials are custodians of the records of the committee [insert if alternative 3 below is used and except as noted below].
The public may obtain information and access to records in the custody of the clerk or other appropriate legal custodian, make requests for records, or obtain copies of records, and learn the costs of obtaining copies of records from the town clerk or other appropriate legal custodian as follows:
[Include either Alternative 1 or Alternative 2, as applicable.]
[Alternative 1] The town clerk maintains regular office hours of ____ _.m. to ____ _.m., ___day to ___day, except legal holidays, at ______________.
[Alternative 2] [choose Option A or B, as applicable]
(Option A) The town clerk does not maintain regular office hours at the location where records in the custody of the town clerk are kept. The Town has established ____ _.m. to ____ _.m. each ___day [not less than two consecutive hours per week], during which access to the records of the Town in the custody of the clerk is permitted, except legal holidays when access shall be permitted on the [following
or preceding] day. The location of the records is: ______________. [if desired The Town requires 24 hours' advance written or oral notice of intent to inspect or copy a record to the town clerk.]
(Option B) The town clerk does not maintain regular office hours at the location where records of the Town are kept. The town clerk will permit access to Town records in the custody of the clerk upon at least 48 hours' written or oral notice to the town clerk of the intent to inspect or copy a record. The location of the records in the custody of the clerk is ________________.
[Alternative 3] [Include if the town clerk is not the sole custodian of the town's records. Insert Option A, B, or C, as applicable, and, in all cases when Alternative 3 is included, the table following Option C.]
The legal custodians for the records of the Town agencies and departments designated in the table below are as shown in the table.
(Option A) The designated legal custodians maintain regular office hours, and provide access to records of the listed agency or department in their custody at the location and during the hours stated in the table below, except legal holidays.
(Option B) The designated legal custodians do not maintain regular office hours at the location where records of the agency or department in their custody are kept. The Town has established the times designated in the table below [not less than two consecutive hours per week] during which access to the records of the agencies and departments in the custody of the designated custodian is permitted, except legal holidays when access shall be permitted on the [following or preceding] day. The location of the records for each department or agency [if notice is required and contact information for the custodian] is as designated in the table below. [if desired The Town requires 24 hours' advance written or oral notice of intent to inspect or copy a record to the appropriate legal custodian.]
(Option C) The designated legal custodians do not maintain regular office hours at the location where records of the agency or department in their custody are kept. The Town will permit access to the records of the agencies and departments in the custody of the designated custodian upon at least 48 hours' written or oral notice to the legal custodian of the intent to inspect or copy a record. The location of the records for each department or agency and contact information for the custodian is as designated in the table below.
[Include in all cases.] As required under
s. 19.34 (1), Wis. stats., each Town Local Public Office
* is listed below. The public may obtain information and access to records in the custody of elected officials and chairpersons of committees of elected officials as the custodians of their own records of office, make requests for records, or obtain copies of records, and learn the costs of obtaining copies of records from the elected official or chairperson in accordance with the contact information designated as follows:
[Include in all cases.] The following are the fees for satisfying record requests under
s. 19.35, Wis. stats.:
Dated this ______ day of ________, 20__.
[Signature of town clerk]
Note: “Local public office” is defined in
s. 19.32 (1dm), Wis. stats., as:
19.32 (1dm) “Local public office” has the meaning given in
s. 19.42 (7w), and also includes any appointive office or position of a local governmental unit in which an individual serves as the head of a department, agency, or division of the local governmental unit, but does not include any office or position filled by a municipal employee, as defined in
s. 111.70 (1) (i).
And “local public office” is defined in
s. 19.42 (7w), Wis. stats., as:
19.42 (7w) “Local public office” means any of the following offices, except an office specified in sub. (13):
(a) An elective office of a local governmental unit.
(b) A county administrator or administrative coordinator or a city or village manager.
(c) An appointive office or position of a local governmental unit in which an individual serves for a specified term, except a position limited to the exercise of ministerial action or a position filled by an independent contractor.
(cm) The position of member of the board of directors of a local exposition district under subchapter II of chapter 229 not serving for a specified term.
(d) An appointive office or position of a local government which is filled by the governing body of the local government or the executive or administrative head of the local government and in which the incumbent serves at the pleasure of the appointing authority, except a clerical position, a position limited to the exercise of ministerial action or a position filled by an independent contractor.
I. TO BE COMPLETED BY PERSON REQUESTING ACCESS TO OR COPY OF RECORD IN POSSESSION OF THE TOWN OF ________, ________ COUNTY, WISCONSIN
Description of the record(s) to be inspected and/or copied:
Please note: A request “is deemed sufficient if it reasonably describes the requested record or the information requested. However, a request for a record without a reasonable limitation as to subject matter or length of time represented by the records does not constitute a sufficient request.” (
s. 19.35 (1) (h), Wis. stats.) The request may be made orally, but a request must be in writing before an action to enforce the request is commenced under
s. 19.37, Wis. stats.
Is the record or part of the record requested a personnel record of a town employee? Yes _____ No _____
Please note: A request may not be refused “because the person making the request is unwilling to be identified or to state the purpose of the request.” (
s. 19.35 (1) (i), Wis. stats.)
II. TO BE COMPLETED BY CUSTODIAN OR DEPUTY CUSTODIAN OF RECORD.
Municipal department, office, or work unit of any authority receiving request: (Include name of person receiving request)
Was the request acted upon within 10 days of the request? Yes _____ No _____
Action taken on request: ( ) Approved ( ) Approved in part and denied in part ( ) Denied
If the requested record was a personnel record, was the town employee notified of the request?
Yes ____ No ____*
Please note: For a denial, attach a copy of any statement of the reasons denying access to, a copy of, or other information contained in any public record covered by this request. If the request for the record was in writing, the denial determination is subject to review by mandamus under
s. 19.37 (1), Wis. stats., or upon application to the attorney general or a district attorney. (
s. 19.37 (4), Wis. stats.)
Reason for fee:
If a personal record request, the date and name and address of the town employee notified in writing as to the request and response, if any, received from the employee:
Note: See
s. 19.356, Wis. stats.
STATE OF WISCONSIN
Town of ________
________ County
