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DHS 75.03(11) (11)Intake.
DHS 75.03(11)(a) (a) Basis for admission. Admission of an individual to a service for treatment shall be based upon an intake procedure that includes screening, placement, initial assessment and required administrative tasks.
DHS 75.03(11)(b) (b) Policies and procedures for intake. A service shall have written policies and procedures to govern the intake process, including all of the following:
DHS 75.03(11)(b)1. 1. A description of the types of information to be obtained from an applicant before admission.
DHS 75.03(11)(b)2. 2. A written consent to treatment statement attached to the initial service plan, which shall be signed by the prospective patient before admission is completed.
DHS 75.03(11)(b)3. 3. A method of informing the patient about and ensuring that the patient understands all of the following, and for obtaining the patient's signed acknowledgment of having been informed and understanding all of the following:
DHS 75.03(11)(b)3.a. a. The general nature and purpose of the service.
DHS 75.03(11)(b)3.b. b. Patient rights and the protection of privacy provided by the confidentiality laws.
DHS 75.03(11)(b)3.c. c. Service regulations governing patient conduct, the types of infractions that result in corrective action or discharge from the service and the process for review or appeal.
DHS 75.03(11)(b)3.d. d. The hours during which services are available.
DHS 75.03(11)(b)3.e. e. Procedures for follow-up after discharge.
DHS 75.03(11)(b)3.f. f. Information about the cost of treatment, who will be billed and the accepted methods of payment if the patient will be billed.
DHS 75.03(11)(c) (c) Initial assessment. The initial assessment shall include all of the following:
DHS 75.03(11)(c)1. 1. An alcohol and drug history that identifies:
DHS 75.03(11)(c)1.a. a. The substance or substances used.
DHS 75.03(11)(c)1.b. b. The duration of use for each substance.
DHS 75.03(11)(c)1.c. c. Pattern of use in terms of frequency and amount.
DHS 75.03(11)(c)1.d. d. Method of administration.
DHS 75.03(11)(c)1.e. e. Status of use immediately prior to entering into treatment.
DHS 75.03(11)(c)2. 2. Available information regarding the patient's family, significant relationships, legal, social and financial status, treatment history and other factors that appear to have a relationship to the patient's substance abuse and physical and mental health.
DHS 75.03(11)(c)3. 3. Documentation of how the information identified in subds. 1. and 2. relate to the patient's presenting problem.
DHS 75.03(11)(c)4. 4. Documentation about the current mental and physical health status of the patient.
DHS 75.03(11)(d) (d) Preliminary service plan. A preliminary service plan shall be developed, based upon the initial assessment.
DHS 75.03(11)(e) (e) Explanation of initial assessment and service plan. The initial assessment and preliminary service plan shall be clearly explained to the patient and, when appropriate, to the patient's family members during the intake process.
DHS 75.03(11)(f) (f) Information and referral relating to communicable diseases. The service shall provide patients with information concerning communicable diseases, such as sexually transmitted diseases (STDs), hepatitis B, tuberculosis (TB), and human immunodeficiency virus (HIV), and shall refer patients with communicable disease for treatment when appropriate.
DHS 75.03(11)(g) (g) Court-ordered admission. Admission of a person under court order shall be in accordance with ss. 51.15 and 51.45 (12), Stats.
DHS 75.03(12) (12)Assessment.
DHS 75.03(12)(a) (a) Staff of a service shall assess each patient through screening interviews, data obtained during intake, counselor observation and talking with people who know the patient. Information for the assessment shall include all of the following:
DHS 75.03(12)(a)1. 1. The substance abuse counselor's evaluation of the patient and documentation of psychological, social and physiological signs and symptoms of substance abuse and dependence, mental health disorders and trauma, based on criteria in DSM-IV.
DHS 75.03(12)(a)2. 2. The summarized results of all psychometric, cognitive, vocational and physical examinations taken for, or as a result of, the patient's enrollment into treatment.
DHS 75.03(12)(b) (b) The counselor's recommendations for treatment shall be included in a written case history that includes a summary of the assessment information leading to the conclusions and outcomes determined from the counselor's evaluation of the patient's problems and needs.
DHS 75.03(12)(c) (c) If a counselor identifies symptoms of a mental health disorder and trauma in the assessment process, the service shall refer the individual for a mental health assessment conducted by a mental health professional.
DHS 75.03(12)(d) (d) If a counselor identifies symptoms of physical health problems in the assessment process, the service shall refer the individual for a physical health assessment conducted by medical personnel.
DHS 75.03(12)(e) (e) Initial assessment shall be conducted for treatment planning. The service shall implement an ongoing process of assessment to ensure that the patient's treatment plan is modified if the need arises as determined through a staffing at least every 30 days.
DHS 75.03(13) (13)Treatment plan.
DHS 75.03(13)(a) (a) Basis and signatures. A service shall develop a treatment plan for each patient. A patient's treatment plan shall be based on the assessment under sub. (12) and a discussion with the patient to ensure that the plan is tailored to the individual patient's needs. The treatment plan shall be developed in collaboration with other professional staff, the patient and, when feasible, the patient's family or another person who is important to the patient, and shall address culture, gender, disability, if any, and age-responsive treatment needs related to substance use disorders, mental disorders and trauma. The patient's participation in the development of the treatment plan shall be documented. The treatment plan shall be reviewed and signed first by the clinical supervisor and the counselor and secondly reviewed and signed by the patient and the consulting physician.
DHS 75.03(13)(b) (b) Content.
DHS 75.03(13)(b)1.1. The treatment plan shall describe the patient's individual or distinct problems and specify short and long-term individualized treatment goals that are expressed in behavioral and measurable terms, and are explained as necessary in a manner that is understandable to the patient.
DHS 75.03(13)(b)2. 2. The goals shall be expressed as realistic expected outcomes.
DHS 75.03(13)(b)3. 3. The treatment plan shall specify the treatment, rehabilitation, and other therapeutic interventions and services to reach the patient's treatment goals.
DHS 75.03(13)(b)4. 4. The treatment plan shall describe the criteria for discharge from services.
DHS 75.03(13)(b)5. 5. The treatment plan shall provide specific goals for treatment of dual diagnosis for those who are identified as being dually diagnosed, with input from a mental health professional.
DHS 75.03(13)(b)6. 6. Tasks performed in meeting the goals shall be reflected in progress notes and in the staffing reports.
DHS 75.03(13)(c) (c) Contract. A patient's treatment plan constitutes a treatment contract between the patient and the service.
DHS 75.03(13)(d) (d) Review. A patient's treatment plan shall be reviewed at regular intervals as identified in sub. (14) and modified as appropriate with date and results documented in the patient's case record through staffing reports.
DHS 75.03(14) (14)Staffing.
DHS 75.03(14)(a) (a) Staffing shall be completed for each patient and shall be documented in the patient's case record as follows:
DHS 75.03(14)(a)1. 1. Staffing for patients in an outpatient treatment service who attend treatment sessions one day per week or less frequently shall be completed at least every 90 days.
DHS 75.03(14)(a)2. 2. Staffing for patients who attend treatment sessions more frequently than one day per week shall be completed at least every 30 days.
DHS 75.03(14)(b) (b) A staffing report shall include information on treatment goals, strategies, objectives, amendments to the treatment plan and the patient's progress or lack of progress, including applicable criteria from the approved placement criteria being used to recommend the appropriate level of care for the patient.
DHS 75.03(14)(c) (c) The counselor and clinical supervisor shall review the patient's progress and the current status of the treatment plan in regularly scheduled case conferences and shall discuss with the patient the patient's progress and status and make an appropriate notation in the patient's progress notes.
DHS 75.03(14)(d) (d) If a patient is dually diagnosed, the patient's treatment plan shall be reviewed by the counselor and a mental health professional and appropriate notation made in the patient's progress notes.
DHS 75.03(14)(e) (e) A staffing report shall be signed by the primary counselor and the clinical supervisor, and by a mental health professional if the patient is dually diagnosed. The consulting physician shall review and sign the staffing report.
DHS 75.03(15) (15)Progress notes.
DHS 75.03(15)(a) (a) A service shall enter progress notes into the patient's case record for each contact the service has with a patient or with a collateral source regarding the patient. Notes shall be entered by the counselor and may be entered by the consulting physician, clinical supervisor, mental health professional and other staff members to document the content of the contact with the patient or with a collateral source for the patient. In this paragraph, “collateral source" means a source from which information may be obtained regarding a patient, which may include a family member, clinical records, a friend, a co-worker, a child welfare worker, a probation and parole agent or a health care provider.
DHS 75.03(15)(b) (b) Progress notes shall include, at a minimum, all of the following:
DHS 75.03(15)(b)1. 1. Chronological documentation of treatment that is directly related to the patient's treatment plan.
DHS 75.03(15)(b)2. 2. Documentation of the patient's response to treatment.
DHS 75.03(15)(c) (c) The person making the entry shall sign and date progress notes that are continuous and unbroken. Blank lines or spaces between the narrative statement and the signature of the person making the entry shall be connected with a continuous line to avoid the possibility of additional narrative being inserted.
DHS 75.03(15)(d) (d) Staff shall make efforts to obtain reports and other case records for a patient receiving concurrent services from an outside source. The reports and other case records shall be made part of the patient's case record.
DHS 75.03(16) (16)Transfer.
DHS 75.03(16)(a) (a) If the service transfers a patient to another provider or if a change is made in the patient's level of care, documentation of the transfer or change in the level of care shall be made in the patient's case record. The transfer documentation shall include the date the transfer is recommended and initiated, the level of care from which the patient is being transferred and the applicable criteria from approved placement criteria that are being used to recommend the appropriate level of care to which the patient is being transferred.
DHS 75.03(16)(b) (b) The service shall forward a copy of the transfer documentation to the service to which the patient has been transferred within one week after the transfer date.
DHS 75.03(17) (17)Discharge or termination.
DHS 75.03(17)(a) (a) A patient's discharge date shall be the date the patient no longer meets criteria for any level of care in the substance abuse treatment service system, and is excluded from each of these levels of care as determined by approved placement criteria.
DHS 75.03(17)(b) (b) A discharge summary shall be entered in the patient's case record within one week after the discharge date.
DHS 75.03(17)(c) (c) The discharge summary shall include all of the following:
DHS 75.03(17)(c)1. 1. Recommendations regarding care after discharge.
DHS 75.03(17)(c)2. 2. A description of the reasons for discharge.
DHS 75.03(17)(c)3. 3. The patient's treatment status and condition at discharge.
DHS 75.03(17)(c)4. 4. A final evaluation of the patient's progress toward the goals set forth in the treatment plan.
DHS 75.03(17)(c)5. 5. The signature of the patient, the counselor, the clinical supervisor and, if the patient is dually diagnosed, the mental health professional, with the signature of the consulting physician included within 30 days after the discharge date.
DHS 75.03(17)(d) (d) The patient shall be informed of the circumstances under which return to treatment services may be needed.
DHS 75.03(17)(e) (e) Treatment terminated before its completion shall also be documented in a discharge summary. Treatment termination may occur if the patient requests in writing that treatment be terminated or if the service terminates treatment upon determining and documenting that the patient cannot be located, refuses further services or is deceased.
DHS 75.03(18) (18)Referral.
DHS 75.03(18)(a) (a) A service shall have written policies and procedures for referring patients to other community service providers.
DHS 75.03(18)(b) (b) The service director shall approve all relationships of the service with outside resources.
DHS 75.03(18)(c) (c) Any written agreement with an outside resource shall specify all of the following:
DHS 75.03(18)(c)1. 1. The services the outside resource will provide.
DHS 75.03(18)(c)2. 2. The unit costs for the services, if applicable.
DHS 75.03(18)(c)3. 3. The duration of the agreement.
DHS 75.03(18)(c)4. 4. The maximum extent of services available during the period of the agreement.
DHS 75.03(18)(c)5. 5. The procedure to be followed in making referrals to the outside resource.
DHS 75.03(18)(c)6. 6. The reports that can be expected from the outside resource and how and to whom this information is to be communicated.
DHS 75.03(18)(c)7. 7. The agreement of the outside resource to comply with this chapter.
DHS 75.03(18)(c)8. 8. The degree to which the service and the outside resource will share responsibility for the patient's care.
DHS 75.03(18)(d) (d) There shall be documentation that the service director has annually reviewed and approved the referral policies and procedures.
DHS 75.03(19) (19)Follow-up.
DHS 75.03(19)(a) (a) All follow-up activities undertaken by the service for a current patient or for a patient after discharge shall be done with the written consent of the patient.
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Published under s. 35.93, Stats. Updated on the first day of each month. Entire code is always current. The Register date on each page is the date the chapter was last published.