As a basis for printing of the Laws of Wisconsin, the department shall, before advertising for bids and after consultation with the chief of the legislative reference bureau, establish base prices for 2-year periods and establish specifications subject to approval by the chief for 2-year periods.
The specifications shall include a provision that the contract price shall be adjusted as affected by an increase or decrease in the printers' wage scale, providing no adjustment will take effect before 3 months of a new contract period has elapsed.
The specifications shall include normal production schedules for completion and delivery of each class; and shall provide penalties for failure to comply with production schedules or standards of quality.
The specifications shall provide that all work will be performed within the plant of the contract printer unless excepted by the department.
Notwithstanding subs. (1)
, the legislative reference bureau shall approve specifications and production schedules for the printing and binding of the Wisconsin statutes.
Advertisement for bids.
The department shall publish advertisements that sealed proposals for furnishing printing, during the next ensuing contract period, with all other material that the department requires, will be received any time prior to a specified day, when all proposals will be publicly opened and read. The advertisements shall be run as class 2 notices, under ch. 985
, in the official state paper. Separate advertisements may be used for publications authorized to be published in optical disc format.
Breach of printing contracts.
If a successful bidder or contractor enters upon the performance of a printing contract, and thereafter at any time during the term thereof refuses or neglects to comply with its terms and conditions or with the law relating to public printing, the bidder or contractor is liable to the state in damages to the amount of the difference between the cost of public printing under the printing contract and the cost thereof under any subsequent contracts let by the department. The attorney general, in all cases of damages and of forfeitures arising under this chapter, shall commence and prosecute to final judgment all necessary actions for the recovery thereof with costs, which when collected shall be paid into the state treasury.
History: 1979 c. 355
; 1983 a. 27
If a successful bidder fails to execute a printing contract under the bidder's preliminary agreement and accepted bid, the department shall let the contract to the next lowest bidder, unless in its opinion the interest of the state requires that new proposals be received, in which case the department shall immediately advertise for new proposals under this chapter. If the contractor refuses or neglects to execute the work according to law and the terms of the printing contract, the department shall declare the contract void and shall immediately advertise for new bids for the remainder of the contract period. Necessary emergency public printing while readvertising and reletting contracts may be procured by the department.
History: 1983 a. 27
DELIVERY, BILLING, ACCOUNTING
AND SPECIAL PURCHASES
Delivery and billing. 35.61(1)(1)
The printing specified in each order shall be performed separately and delivered to the destination specified on the order.
Every contract printer shall file with the department immediately upon completion of an order a detailed and itemized invoice, together with one copy of the job.
The department shall keep an account of all paper delivered to contract printers and prevent waste thereof and keep a record of costs of each job of public printing, grouping said records separately for each class of printing.
Expenses of printing, how charged.
The costs of printing, plates, paper, binding, and the necessary services and materials shall be charged to the requisitioning agency unless excepted by statute.
Special purchases. 35.64(1)(1)
Any material and labor necessarily required in doing public printing which is not provided for by this chapter and is not required of contract printers by existing contracts, may be procured by the department.
The department may order specialty printing from suppliers when it proves to be more economical or practical. Specialty printing includes all types of graphic reproduction not required of contract printers by existing contracts.
PAPER PROCUREMENT, ACCOUNTABILITY, WASTE
Paper purchases. 35.65(1)(1)
The department shall procure by state bid and purchase procedures such paper supplies as are necessary for production of public printing and shall have delivered quantities to the contract printer for current jobs or necessary stock piling.
Contract printers are accountable for all paper assigned to them and shall report inventories periodically as prescribed by the department. Paper which has been wasted or converted to other uses shall be charged to the contract printer.
Contract printers shall be allowed waste on all work performed according to specifications established in s. 35.56
PUBLIC DOCUMENTS DISTRIBUTION AND SALES
Distribution and sales costs and charges. 35.78(1)(1)
Unless otherwise provided, the department shall charge the cost of distribution and sale of all publications authorized or directed by law to be published to the state agencies responsible for submitting the publications.
The department may contract with state agencies for the distribution and sale of agency publications, for which publication is not required by law, on the basis of the cost of such operations. All such contracts shall authorize the department to sell publications on behalf of state agencies at the price fixed by law, or if no price is fixed, at a price determined by publishing agencies not to exceed cost. The department shall return unsold publications to state agencies if desired by the agencies.
The department shall receive full payment for the cost of sale and distribution of all publications of state agencies from the appropriate agencies. The department shall deposit all revenues derived from the sale and distribution of publications into:
The general fund if financed from general purpose revenues;
The appropriate segregated fund if financed from corresponding segregated fund revenues; or
The appropriate program revenue or segregated revenue appropriation if financed from program revenue or corresponding segregated revenue derived from program receipts.
In this section, cost shall be calculated as provided in s. 35.80
In this section, “state agencies" includes all departments as defined in s. 16.002 (2)
, the legislature, the courts, and the legislative service and judicial branch agencies. In this section, “state agencies" does not include the Board of Regents of the University of Wisconsin System.
Costs for the sale and distribution of publications by the department include the cost of storage, handling, shipping and distribution.
History: 1979 c. 34
“Division" means the division for libraries and technology in the department of public instruction.
“State agency" has the meaning given for “agency" in s. 13.172 (1)
, and for purposes of ss. 35.81
includes a committee, as defined in s. 15.01 (3)
, and a committee established by executive order under s. 14.019
, except that “state agency" does not include the Board of Regents of the University of Wisconsin System or an institution, as defined in s. 36.05 (9)
“State document" includes every publication produced by a state agency in multiple copies or prepared for a state agency in multiple copies by a private individual or organization that is supported wholly or partly by any funds appropriated by this state, regardless of the format or process by which produced and regardless of the source of funds provided to the publisher, which is intended by the publisher to be disseminated or made accessible to the public or is required by law to be published, but does not include any publication of a state agency intended by the state agency to be used solely for internal purposes within the state agency or between that state agency and other state agencies and does not include the Wisconsin administrative code or the Wisconsin administrative register.
“State document depository library" means a library designated under s. 35.82
Designation of state document depository libraries. 35.82(1)(1)
The state historical society, the legislative reference bureau and the resources for libraries and lifelong learning service of the department of public instruction are designated as state document depository libraries and shall receive state documents delivered under s. 35.83 (3)
The library of congress and the Council of State Governments, Lexington, Kentucky, are designated as state document depository libraries outside this state.
The division shall designate state document depository libraries in this state which agree to accept state documents delivered as directed by s. 35.83 (3)
, which are adequately staffed and which are capable of ensuring access to those state documents. The division may promulgate rules establishing criteria and the procedure for designation and termination of state document depository libraries under this subsection. The division shall designate not more than 10 libraries to serve as regional state document depository libraries which shall receive all state documents made available. The division shall designate not more than 35 libraries to serve as selective state document depository libraries which shall receive all state documents except those for which distribution is restricted under s. 35.835 (3)
Duties of state document depository libraries.
Each state document depository library shall make freely available to inhabitants of the state all state documents retained by the library, shall keep state documents readily accessible for use and shall render assistance in their use to such inhabitants without charge.
History: 1991 a. 285
State document distribution. 35.83(1)(1)
Each state agency head shall designate one or more individuals to be responsible for all document distribution requirements provided under this section and shall submit the name of any designated individual to the division.
The division shall coordinate all state document distribution requirements specified under this section.
Except as provided in sub. (4m)
and s. 35.835 (1)
, each state agency shall deliver, at the expense of the state agency, sufficient copies of each state document published by the state agency to the division for distribution to the following places in the quantities indicated:
The state historical society, 2 copies.
The legislative reference bureau, 2 copies.
The resources for libraries and lifelong learning service of the department of public instruction, one copy.
The regional state document depository libraries, one copy for each library.
The selective state document depository libraries, one copy for each library.
The Council of State Governments, Lexington, Kentucky, one copy.
The division shall deliver state documents received under sub. (3)
to each of the state document depository libraries.
In lieu of the distribution under sub. (3) (b)
, each legislative service agency shall deliver, at the expense of the agency, 2 copies of each state document published by the agency to the legislative reference bureau.
This section does not apply to state documents distributed under s. 35.84
State document distribution; exemptions. 35.835(1)(1)
Except as specified in sub. (2)
, state documents published exclusively for public sale by presses established by the state historical society and state documents sold primarily on a subscription basis are exempt from the state document depository library distribution requirements under s. 35.83
Each state agency shall deliver to the division without charge 3 copies of each state document exempted under sub. (1)
. The division shall deliver one copy to the state historical society and one copy to the legislative reference bureau.
A state agency may restrict distribution of a state document prepared by or for that state agency to only that number necessary for distribution to the state document depository libraries specified under s. 35.83 (3) (a)
if the state document is published in limited quantities because of its cost or the nature of the information that it contains.
This section does not apply to state documents distributed under s. 35.84
History: 1991 a. 285
; 2015 a. 55
Distribution, to whom.
The department shall make distribution of official documents as indicated and shall charge the appropriations of the state agency publishing or arranging for publication of each official document for the total cost of distribution as determined under s. 35.80
. Distribution is automatic unless indicated otherwise. [See Figure 35.84 following]
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The department shall make the following distribution of public printing in addition to that indicated in s. 35.84
The chief clerk of each house of the legislature shall, upon request, be supplied for use during the session with the bound journals of any previous session of the legislature. The department may sell such copies of the bound journals not required for the above distribution or for distribution otherwise prescribed by law, and may sell older editions at reduced prices. All prices shall be fixed by the department.
Of parts of official reports, pamphlets and magazines, and pamphlet laws, printed by authority of ss. 35.28
, one copy to each person named in lists filed for the purpose of such distributions by the respective state agencies upon whose requisition the same were printed except that blocks of such publications may be allotted to the requisitioning agency for official use subject to approval of the department.
Each county, town, village and city shall purchase from the department for the municipal judges and for other officers of the county or municipality such number of copies of the statutes and other official documents not distributed under s. 35.84
as are needed for its official purposes.
If the department obtains copies of any document for which distribution is required under s. 35.83
, and the division informs the department in writing that the state agency publishing the document has not distributed the document in accordance with s. 35.83 (3)
, the department shall distribute the document in accordance with s. 35.83 (3)
and shall charge the state agency publishing the document for the cost of distribution.
The department may order such further distribution of the statutes, annotations and Laws of Wisconsin as may be needed for official use by any justice of the supreme court or by any state agency.
All briefs and other materials printed for the supreme court shall be delivered to the clerk of that court for distribution.
The chief clerks of the legislature shall promptly send to each county clerk, to the Milwaukee County Law Library, and upon application, to each state university, college and public library in this state, copies of all legislative documents together with proper filing appliances for all sessions. Each county clerk shall keep these documents open to public inspection in the clerk's office.
In addition to the distributions authorized by s. 35.84
and this section, the department shall deliver, upon request of the state historical society or the state law library, additional copies of any state publication in its possession after the department has fulfilled all of the distribution requirements of s. 35.84
and this section, as may be needed for the use of the state historical society or the state law library; and upon the request of any state officer, such copies of any printing of the 3rd class as may be necessary or convenient for the business of such officer. But no state officer shall receive more than one such copy for his or her own use nor more than one copy for each assistant and chief clerk in his or her office. The department shall notify the historical society and the state law library of the receipt by it of each separate lot of public printing. The department shall charge the cost of distributions made in accordance with this subsection to the requisitioning state agency.
Departmental distribution programs, which are not specified in this chapter, may be established, provided that they do not conflict with this chapter.